Kirby Woods Neighborhood Association
ARTICLE I. MEMBERSHIP
A. Eligibility: Membership in the Association is voluntary and shall be open to the owner(s) of a lot and shall be entitled to attend and vote at all meetings of the Association. Ownership of the lot shall be the sole qualification of membership in the Association. Membership is issued upon payment of annual dues.
B. Voting Member: A Voting Member shall be a household within the boundaries of the association. Each household within the neighborhood shall be entitled to one vote.
C. Dues: The dues period runs from May 1 to April 30 annually. Annual membership dues are set by the board annually and are due and collectable on May 1. Dues not received by June 15 for renewing members will be considered delinquent and said member will go inactive at that time.
D. Association boarders: Homes eligible for association members ship fall within the following area:
North Boundary – Ridgeway and Park to Kirby Road
East Boundary – Lots on the west side of Kirby from Park Avenue to Messick, lots on the east side of Kirby from Larch to Messick and lots on coves on the east side of Kirby between Larch and Messick
West Boundary – Lots on the east side of Ridgeway between Park and Quince.
South Boundary - Lots on the north side of Quince between Ridgeway and Massey. From Massey and Quince going south to Messick and continuing east to Kirby: the lots behind these addresses are included. No homes with Quince or Messick addresses from Massey at Quince to Messick at Kirby are included.
ARTICLE II. OFFICERS/BOARD MEMBERS
The voting members of the neighborhood association shall nominate and elect the officers of the association. The officers of this association shall hold offices for a term of two (2) years or until successors are elected. The term of office shall begin at the close of the Annual Meeting. The officers of the association shall be President, Vice President, Secretary and Treasurer.
A. The President shall call and preside at all meetings, shall act for and on behalf of the membership of the association, shall appoint any special committees necessary for the operation of the association business, and shall act as official spokesperson for the association.
B. The Vice President shall support the president and, in the absence of the President, assume all of the duties of that office.
C. The Secretary shall keep a permanent record of all formal meetings and all legal documents and legal transactions of the association. The secretary shall transcribe the minutes of each meeting and shall maintain a file copy of same, submitting a copy of these minutes for communication purposes to all members.
D. The Treasurer shall keep all financial receipts and a permanent record of all financial business of the association. An up-to-date financial report shall be submitted at each association meeting.
E. Any officer can be removed from office by a 2/3rds majority vote of the dues paying membership after a special meeting has been requested at least ten (10) days in advance.
F. Members appointed to chair a committee are board members.
G. The immediate past president shall be an ex-officio board member.
ARTICLE III. COMMITTEES
A. The President shall have the power to appoint committees as necessary to implement the purposes of the charter.
B. The President shall be an ex-officio member of all committees.
ARTICLE IV. MEETINGS
Annual and board meetings shall be held at a time and place designated by the President.
A. Voting Members shall have the privilege of petitioning officers for a special meeting at any time. Three out of four officers must approve the special meeting.
B. The Voting Members present at the approved special meeting shall constitute a quorum and said meeting must be attended by three out of four of the board’s officers.
C. At least a ten day notice shall be provided in advance of any association meeting. Every effort will be made to notify all interested parties and members of the Association of upcoming meetings either by direct mailing or e-mail.
D. Meetings shall be open to members and their guests.
ARTICLE V. NOMINATION, ELECTIONS, ANNUAL REPORTS AND INSTALLATION OF OFFICERS
A. Nominations of officers shall be made from the floor at the annual meeting, or a slate presented from a nominating committee would also be acceptable.
B. Election of officers shall be held on the same day as the nominations.
C. Upon installation of the officers whose terms begin at the close of the Annual Meeting, all documents, records, and any materials pertaining to the duties of the office as designated in the bylaws which are in the possession of the outgoing officers shall be submitted to the newly elected counterpart within 30 days of the installation.
D. Any vacancies occurring during the year of any Officer shall be filled by appointment of the remaining officers as soon a reasonably possible.
E. Any officer may be removed from office for cause by a majority vote of the Voting Members.
ARTICLE VI. FISCAL RESPONSIBILITY
Financial records of the association are open records of the association and will be made available to any member in good standing upon request.
ARTICLE VII. AMENDMENT OF BYLAWS
A. These bylaws may be amended by a majority vote.
B. Proposed amendments shall be sent to all members at least ten working days in advance of the meeting where action is to be taken or shall be read at the presiding meeting.
ARTICLE VIII. GENERAL
A. If any part of these Bylaws or the application thereof is hereafter held invalid or unenforceable, the remainder shall not be affected thereby, and only the affected portions are declared eliminated.
B. No officer, representative, spokesperson or member shall have any financial liability of the association and shall be indemnified from any actions of the Association.